Houston Arts Alliance (HAA) is the local nonprofit arts and culture agency that enhances the city’s quality of life through advancing and investing in the arts and diverse cultural programming. The work of HAA encourages Houston’s development and shapes its global reputation by fostering tourism and supporting and promoting the city’s creative economy.
HAA distributes grants to approximately 220 nonprofit arts organizations and individual artists each year. In addition, HAA manages the City of Houston Art Collection of over 500 artworks, as well as commissions, new acquisitions and conservation.
REQUEST FOR QUALIFICATIONS
Houston Arts Alliance, City of Houston General Services Department and Houston Parks and Recreation Department
Deadline: Sunday, October 30, 2016 at 11:59 p.m. (CST)
Budget: Up to $70,000
Location: Houston, TX
Eligibility: Artists in the Greater Houston Area
Through a contract with the City of Houston General Services Division (GSD), Houston Arts Alliance (HAA) is charged with managing the selection process for the commission of an artist or artist team to develop a mosaic or painted tile mural for the Judson Robinson Sr. Community Center, managed by the Houston Parks and Recreation Department (H.P.A.R.D.) HAA is also charged with contracting the finalist to complete the project.
H.P.A.R.D. operates a total of 60 Community Centers and the Metropolitan Multi-Service Center for the City of Houston. Programming at these centers include but are not limited to: The After-School Enrichment Program, Summer Enrichment Program, After-School Achievement Program (ASAP), Instructional Sports, Nature and Environmental Education and Exploration Programs, Teen Programs, Senior Adult Program, Adult Arts and Specialty Crafts and a host of fitness activities and programs. For more information, click here: http://www.houstontx.gov/parks/aboutus.html
The facility is located in the Pleasantville area of Houston at 1422 Ledwicke, Houston TX 77029. The project architect is Harrison Kornberg. This will be a new 12,800 square foot community center with a full sized gym, a large classroom that can be divided into two rooms, a lobby, a kitchen, restrooms, a computer room, storage, and a mechanical room. Site work improvements will include grading, drainage, detention, sidewalks, parking lot, refurbishment of the basketball pavilion, a new playground, landscaping and irrigation, and a football field.
Goals for the project include the following:
- To create a world class art collection for H.P.A.R.D. with high-caliber art by artists from Houston, the region, and the world.
- Artwork that is reflective of the local community.
- Works that are regarded as an excellent addition to the City of Houston Art Collection.
The project has an anticipated total budget of up to $70,000 for an interior wall artwork in a highly durable material such as mosaic or tile. The contract will be inclusive of all work including, but not limited to, artist fees, design, engineering, permitting, insurance costs for each year of the project, lighting and electrical, studio and project administration, travel, fabrication, materials, installation, and required documentation.
3. Art Opportunities/Draft Scope of Work
- An interior wall artwork made of highly durable and low maintenance materials such as mosaic or tile. The wall is in the main lobby on the right side of the entrance between the restrooms. The dimensions of the wall are 11’ high by 22’ long.
- Architectural drawings are available at houstonartsalliance.com, on the Public Art page, under Artist Opportunities.
4. Evaluation Criteria
- Artistic quality: Artists or artist-led teams are of the highest artistic caliber as demonstrated by examples of past work.
- Responsiveness: Proposal successfully addresses the overall goals of the project, including creating an inviting space for visitors. Artist demonstrates that they will respect the local communities planning efforts and the history of the area.
- Demonstrated Technical Abilities: Applicants demonstrate that the artist or artist-led team has the necessary capability to accomplish all artistic, technical, budgetary, and engineering aspects of the project and to have the project meld successfully with the space and the architecture.
- Project Management Ability: Applicants demonstrate that they have the ability and the capacity to complete the project on schedule and within budget. Applicants demonstrate their ability to successfully collaborate with the architects and the contractor and sufficient relationships with potential vendors and manufacturers.
- Artists in the Greater Houston Area are eligible to apply. Houston-area artists and artist teams—as well as artists living in the area of the community center—are strongly encouraged to apply.
- Staff members, board members, advisory board members, City Council members and/or family members of either Houston Arts Alliance or the City of Houston are ineligible to apply.
- Artists or other entities that are currently under contract—or in contract negotiations—with Houston Arts Alliance for projects of over $100,000 are ineligible to apply.
- Subcontractors may be used and are defined as those providing technical implementation including but not limited to construction, fabrication and/or assembly for portions or all of a finished product under direct supervision and control of an artist.
6. Application Requirements
- Resume or company information of artist(s) and team members (3 page maximum each)
- Letter of intent: Including contact information and a description of how the artist or artist team meets the criteria listed in the RFQ. Please include details on your preferred medium for the project, and if you have a particular connection to this community. (1,000 word maximum)
- Biography and artist statement (500 word maximum each)
- Work examples: Digital images of works that demonstrate the above criteria (Only JPEGs up to 5 MB in size, 20 maximum)
- Image list for work examples: Including artist, title, year completed, dimensions, material, and budget or price (as applicable) for each image selected in your portfolio
- References: Contact information for three professional references (no more than one page)
All documents should be in at least a 12 point font, single-spaced, with at least a ½” margin. Not providing all application requirements may disqualify the applicant.
To submit, visit houstonartsalliance.submittable.com/submit.
8. Timeline – All dates are subject to change
- Friday, September 30, 2016: RFQ released
- Sunday, October 30, 2016 at 11:59 p.m. (CST): RFQ submission deadline
- By Monday, November 4, 2016: RFQ notification; RFP released to finalists
- Sunday, December 4, 2016: RFP Deadline
- By Friday, December 9, 2016: RFP selection panel (including artist in-person presentations)
- By Wednesday, December 14, 2016: Selected artist presented for a vote to the HAA Civic Art Committee
- By Monday, January 9, 2017: Selected artist presented for a vote to the HAA Board of Directors Executive Committee
- By Wednesday, January 11, 2017: Selected artist presented to H.P.A.R.D for approval
- By Friday, January 20, 2017: Finalist notified in writing by HAA
- By Monday, January 30, 2017: Contracting complete
- February 2017 – August 2017: Project development, fabrication, and installation
Sara Kellner, Director of Civic Art + Design
Houston Arts Alliance, 3201 Allen Parkway, Suite 250, Houston, TX 77019
Submit questions in writing, via email, no later than Monday, October 24, 2016, 5 p.m. (CST) to email@example.com. Questions will be answered, as they are received, and no later than Wednesday, October 26, 2016.
Houston Arts Alliance (HAA) and the City of Houston (The City) support the community’s desire to place temporary works of art on City property. Each City Department has discretion over temporary art within its jurisdiction and sole responsibility to review matters of safety. At the request of the City Department, HAA will serve in an advisory capacity during the review process and recommend pieces for placement on their property. For projects proposed in the TXDot right-of-way, please email firstname.lastname@example.org for their additional guidelines.
The City may permit temporary placement of a work of art on City property for a period of time not to exceed 90 days, subject to the approval of the Director of the City Department having jurisdiction over the site upon which the work of art will be placed. The Director may extend the temporary placement for two consecutive periods of time not to exceed 90 days each, for a total of 270 days.
If the department determines that there is a safety issue, the organization or individual proposing the exhibition will be required to have an engineer’s seal. Drawings with an engineer’s seal will be required for artwork consisting of vertical structures over eight feet, surfaces subject to displacement by wind, structures requiring a foundation, sharp surfaces or any other safety concern. These drawings can be submitted to HAA for review after the project has been approved.
The cost of the installation and de-installation of the artwork will be paid by the applicant. The artist or proposing organization is responsible for maintenance and for any damage to the artwork during the time the artwork is on view. The applicant may also be required to pay a bond conditioned on the timely removal of the artwork.
Please note that this application is for outdoor works only. Should you like to propose a temporary display of work inside a City building, please contact the relevant City department directly.
2. Application Requirements
- Proposal letter (three-page maximum) including the following:
- Contact information from the proposing artist or organization;
- Artwork description including: title and year completed, artist name, artwork medium/material, dimensions and weight. For video, performance and time-based media, artwork duration is also requested;
- Specific location(s) of proposed installation;
- Installation plan - specify materials, equipment and utilities to be used;
- Site maintenance plan - specify schedule and method of upkeep;
- A detailed timetable covering placement and removal of the artwork and a clear commitment for its timely removal and plan to return site to original condition.
All text documents should be in at least a 12 point font, single-spaced, with at least a ½” margin as Microsoft Word Documents (.doc) or Adobe PDF (.pdf). Images must be in Jpeg format. All files must be readable using Microsoft Windows.
3. Application Submission
To complete the application form and submit your application requirements, please visit: https://houstonartsalliance.submittable.com/submit
4. Submission Schedule
Application Due: Monthly, approximately 2 weeks before an HAA Civic Art Committee (CAC) meeting
Committee Review: Monthly
Notification of Review Results: Monthly
- Wednesday, October 5, 2016 at 11:59 p.m. CST
- Wednesday, November 2, 2016 at 11:59 p.m. CST
- Wednesday, November 30, 2016 at 11:59 p.m. CST
- Wednesday, January 4, 2017 at 11:59 p.m. CST
- Wednesday, February 1, 2017 at 11:59 p.m. CST
- Wednesday, March 1, 2017 at 11:59 p.m. CST
- Wednesday, April 5, 2017 at 11:59 p.m. CST
- Wednesday, May 3, 2017 at 11:59 p.m. CST
note that CAC meeting dates are subject to change.
5. Review Process
- Submit a temporary art proposal to HAA using the Submittable application.
- Proposals will be reviewed by the HAA Civic Art Committee during their bi-monthly meeting. HAA will perform an aesthetic, content and material review of the proposal for the affected city department.
- Proposals which pass the review will be recommended to the affected City Department or to TXDot for installation.
- If the proposal is accepted by the affected City Department, a release from the artist or sponsoring organization on a form approved by the City Attorney will be required before installation can begin. If the Director of the affected City Department determines it advisable and requires it, a bond not to exceed $2,000.00 conditioned on the timely removal of the object shall be posted by the applicant.
- The affected City Department can issue a permit to install and display the artwork for a period of 90 days, at its own discretion.
- The artist or proposing organization will remove the artwork after 90 days and will return the site to its original condition.
PLEASE NOTE: HAA approval DOES NOT guarantee approval by the City department. The affected City department has final discretion over temporary art in their jurisdiction.
For questions or more information regarding the Application for Temporary Placement of Art on City Property, please contact email@example.com.